Master in Screen sharing Etiquette: Do’s and Don’ts

While we are well versed in the concepts of screen sharing and remote access software like Clonadesk, There are a few more things that one should keep in mind while using these softwares. Those are following proper etiquette while sharing your screen with your colleagues, teams, and clients.

Screen sharing etiquettes can be explained as a group of instructions or unsaid rules that can ensure smooth functioning between the connected users. Adhering to such safe measures include practices like-

Asking for Permission

Before you share your screen or access someone else's device, always seek permission. This fundamental courtesy applies to both personal and professional scenarios. Asking before initiating screen share allows the user to make a choice about validating the request. It allows the user to understand that their screen is accessed by someone else only if given the permission. When granting remote access, be mindful of the permissions you grant. Ensure that you only provide the necessary access to the other party. For Access takers, It is always a good practice to ask for permission before accessing any other user’s screen or desktop for their knowledge.

Decluttering your screen

There is nothing more distracting than a screen that is completely filled with folders and icons. All of those things put together will distract your attendees from actually paying attention. Hopefully, there are a few things you can do to declutter your workspace and, more likely, your desktop. Plus, you will feel much lighter after removing all the unnecessary files and folders. Decluttering your screen can also prevent the sudden display of important or unwanted information.

Choosing a secure platform

Choosing a secure remote screen sharing platform is one of the most important things a user should keep in mind while using not only remote access softwares but also any other softwares required in one’s daily operations. Do your research before downloading or installing any such applications. Ensure that you keep the screen sharing software and your operating system updated with the latest security patches. Outdated software can be vulnerable to attacks.

Be cautious of unsolicited screen sharing requests or links. Verify the identity of the person or service making the request. Ensure that you're using an encrypted and safe network connection. Avoid using public or unsecured Wi-Fi networks for sensitive screen sharing sessions. Clonadesk provides End to end encryption with 256-bit SHA Transport Encryption and TLS 1.2 security, uses strong encryption and two-factor authentication to ensure secure connections between devices and prevent unauthorised access.

If you're the one providing remote support, educate your fellow users about safe screen sharing practices. Encourage them to only share screens with trusted individuals or platforms.

Using Proper Passwords

It's absolutely crucial to prioritise the security of your online accounts, especially when it comes to remote access. One of the most fundamental steps you can take to safeguard your sensitive information is to use strong and unique passwords. The importance of setting strong passwords cannot be stressed enough. It starts with avoiding easily guessable choices. Common culprits like "123456" or "password" should be firmly off your list. Instead, consider combining a mix of upper and lower-case letters, numbers, and special characters to make your password a complex puzzle that's almost impossible to crack.

But it doesn't end there; the uniqueness of your passwords is equally vital. Reusing passwords across multiple accounts might seem convenient, but it's a risky gamble. If one account gets compromised, it could potentially lead to a domino effect, putting all your accounts at risk.Lastly, never share your passwords with anyone. Your password is your digital key, and sharing it is equivalent to giving someone access to your entire online life. Be diligent in guarding your passwords and stay one step ahead in the ongoing battle for online security.

Not sharing sensitive information

Avoid displaying sensitive or personal information unless it's necessary for the task at hand. Before initiating a screen sharing session, close any applications or documents that contain sensitive or confidential information.This is particularly important when working in a public space or with an audience. Imagine you're conducting an online training session and accidentally reveal your email with confidential attachments. This not only risks security but also the integrity of the information that was accidentally displayed. Also,if you're stepping away from your computer during a screen sharing session, lock your computer to prevent unauthorised access.

Avoid Multitasking

While screen sharing, avoid multitasking on your computer unless it's related to the shared content. It can be distracting for participants and may lead to misunderstandings. For instance, if you're conducting a virtual product demo, resist the temptation to check your emails while sharing your screen. Multitasking can also reveal sensitive information, creating serious consequences. Imagine you're presenting a proposal to a potential client via a screen-sharing session. While presenting your ideas, you start checking your social media notifications or responding to emails. This can convey a lack of professionalism and dedication to the client, potentially jeopardising the deal.

Always Logging out

After a remote session, always log out and close the connection properly.When you're done with a screen sharing session, always end it securely. Don't leave the connection open unintentionally. Failing to do so can leave your device vulnerable to unauthorised access. Think of a scenario where you're helping a family member with their computer and leaving the session open unintentionally, potentially exposing their data to security risks. This can compromise the integrity of your files and data and may also cause data loss.Remember that while screen sharing and remote access software can be incredibly useful, they should be used with caution to protect your privacy and data. Always prioritise security when using such tools.

Mastering the dos and don'ts of screen sharing and remote access software is essential for productive and secure online collaboration. Whether you're a professional giving presentations or a helpful friend troubleshooting a computer issue, following these guidelines ensures a smooth experience for everyone involved. By seeking permission, securing your connection, using authentication, and being mindful of what you share, you'll navigate the digital landscape confidently. Remember, technology should empower us, not hinder us, and these best practices help achieve just that. Level up your collaboration—stay focused, and achieve more! Try ClonaDesk now!